User guide

How to set up Fadeno and use it in your meetings, step by step.

1. First launch

1. Subscribe from the app or start the free trial. If you already subscribed, press Restore purchase.
2. Grant the permissions macOS asks for: Screen & System Audio Recording (to hear the call) and Microphone (for your voice). After granting them, quit the app with ⌘Q and open it again.

2. Set up Fadeno once

Open Settings (⌘,). These four steps are done once and improve every meeting.

1. Mentions → “What do people call you in meetings?” Type, comma-separated, every way people address you: full name, short name, nickname, however they write it in chat (for example: Marta, Marta López, Mar). Turn on Tell me when I’m mentioned. Without this, “For you” and the “What’s expected of you” part of Catch me up can’t tell when someone is talking to you.
2. Vocabulary. Type, one per line, the terms that transcribe badly: product names, acronyms, jargon, unusual surnames. Add only the ones that fail. Under Terms that must not be touched, list the ones that must never be translated, in the minutes or in live translation. See an example.
3. Language. Choose your preferred language: the interface, minutes and answers are written in it. If your field uses English terms (go-live, deadline, KPI…), turn on Keep technical terms in English.
4. Storage. Check which folder your meetings are saved in (see section 7).

Tip: if two people in your meetings share a name you configured, add one that only identifies you; otherwise an alert may be meant for the other person.

3. Prepare and start a meeting

1. Join your meeting: Microsoft Teams, Zoom, Google Meet or whichever app you use.
2. In Fadeno, open Prepare the meeting (or press Record) and fill in:
   • Meeting topic. Detected automatically in Teams and Google Meet; in Zoom, type it yourself. Its words count as vocabulary too.
   • Participants, comma-separated (Ana, Carlos, Priya). Their names transcribe correctly from the start and help identify who is speaking.
   • Vocabulary specific to this meeting, if needed.
3. Press Save and record.

The audio of the whole Mac and your microphone are transcribed: mute whatever you don’t want included. Let participants know you are transcribing.

Vocabulary is sent when recording starts. If you change it mid-meeting, the change applies to the next recording.

4. Name who is speaking

Voices on the call show as S0, S1, S2… and yours as Yo (“me”). To see names in the transcript and the minutes:

1. Listen to who each label is during the first few minutes.
2. In the side panel, under Speakers, type the name next to its label (for example, S1 → Priya). It applies right away.
3. If you get it wrong, press ↺ to remove the name.

Labels you leave unnamed, Fadeno tries to resolve when the meeting ends, using the whole conversation. Whatever you typed always takes priority. See an example with images.

5. During the meeting

Catch me up

1. If you get distracted or join late, press Catch me up or ⌥Space.
2. Read the three parts: What happened, Why it matters and What’s expected of you.
3. Press Hide to close it and View summary to see it again. The recording doesn’t stop.

“What’s expected of you” only works if you set up your names (section 2). See an example.

Translate

Press Translate (⌥T) to see continuous English-to-Spanish translation under the transcript. Press it again to turn it off.

Ask Fadeno

1. Open Ask Fadeno.
2. Choose where to look:
   • This meeting (only while recording): about everything said so far. “What options are on the table?”
   • Past meetings: about the minutes of your saved meetings. “Which go-live date did we agree?”
3. Type your question in plain language and press Ask.

Outside a recording, Ask Fadeno always searches your past meetings. See examples.

6. Minutes

When you stop recording, the app writes the minutes on its own — summary, agreements, tasks and decisions — and names the speakers it can. Your meetings appear on the home screen; open one to see its minutes and full transcript.

• Translate to Spanish saves a translated copy next to the original, which is never modified.
• Download minutes saves them as a file to share.

7. Changing the meetings folder

1. Open Settings (⌘,) → Storage.
2. Under Meetings folder, press Change… and pick a folder.

Existing meetings move to the new folder. If that folder already had Fadeno meetings, those are used and nothing moves. You can’t change it while recording or while minutes are being written.

If your Documents folder syncs with iCloud, choose another one so your meetings don’t go to the cloud.

8. Deleting a meeting or all your data

One meeting

1. Open the meeting and press Delete.
2. Type the word delete to confirm and press Delete forever.

All its files (transcript, minutes and translations) are erased and Ask Fadeno no longer finds it. There is no trash: it cannot be undone.

All your data

1. Open Settings (⌘,) → Data.
2. Press Delete All Data… and confirm with Delete everything forever.

Every meeting the app keeps on this Mac is deleted, along with its index, the chosen folder, your preferences and the Keychain credentials. Other files in your folder are not touched. Afterwards the app starts as if newly installed; if you subscribed on the App Store, just press “Restore purchase”. It can’t be done while recording or while minutes are being written.

9. Privacy: what’s up to you

• Let participants know you are transcribing.
• Mute what you don’t want recorded: Fadeno transcribes all the audio playing on the Mac.
• Choose the folder carefully: if it syncs with iCloud or another service, your meetings leave the Mac through that service.
• Delete what you no longer need (section 8).

What travels and what is stored while you record: summary in Support and details in the privacy policy.